STACK CLINIC FOR HAIR TRANSPLANT & HAIR RESTORATION CLINICS
Hair Transplant Clinic Management Software for the Whole Patient Journey
A hair transplant patient stays with your clinic for a year or more — from first enquiry and consultation to the procedure, PRP sessions and follow-ups. Stack Clinic keeps that journey in one record: photos at every stage, quotes and staged payments, signed consent, procedure notes and a follow-up schedule that doesn’t depend on memory.
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Patient journey with photos at each stage and follow-up schedule
SOUND FAMILIAR?
A Long Journey Is Easy to Lose Track Of
Hair restoration is one of the longest patient relationships in private healthcare — and one of the easiest to let slip.
Enquiries go cold
Leads from social media and calls sit in chats, and nobody follows up after the first consultation.
Photos everywhere
Pre-op, day-of and month-six photos live on different phones, so progress is hard to show.
Staged payments
Deposits, procedure-day payments and balances are tracked by hand.
Missed follow-ups
Post-procedure reviews and PRP sessions are forgotten months later.
ENQUIRY TO 12-MONTH REVIEW
How a Hair Transplant Journey Runs in Stack Clinic
From the first message to the final result review.
Lead captured
The enquiry is recorded as a lead and followed up until it becomes a consultation.
Assessment and baseline photos
The doctor records the assessment and takes baseline photos stored on the patient’s profile.
Treatment plan and deposit
A treatment plan with estimated cost and discount is approved, and a deposit is recorded against the invoice.
Consent and procedure record
The patient signs the procedure consent; the procedure, notes and any complications are recorded; day-of photos are added.
PRP sessions and payments
PRP or other supporting sessions can be sold as packages, with the remaining balance tracked on the patient account.
Follow-ups with progress photos
Scheduled follow-ups bring the patient back; progress photos sit side by side with the baseline.
PHOTOS & RECORDS
Every Stage of the Result, in One Record
In hair restoration, photos are the record. Stack Clinic keeps them organised, comparable and protected.
Before, day-of and progress photos on the patient’s profile
Side-by-side comparison of any two stages
Consultation notes, assessment and procedure records with notes and complications
Documents and reports uploaded to the same record
Role-based access, so photos are visible only to the right staff
Progress photo comparison across months
Treatment plan with deposit and remaining balance
QUOTES, DEPOSITS & PACKAGES
Staged Payments Without the Spreadsheet
Hair transplant payments rarely happen at once. Stack Clinic keeps the plan, the deposits and the balance together.
Treatment plans with estimated cost and discount
Deposits and partial payments with a running balance
PRP and supporting sessions sold as packages with sessions tracked
Easypaisa, JazzCash, bank transfer, card and cash recorded
Refunds recorded properly if plans change
Revenue and outstanding balances in your reports
CONSENT, FOLLOW-UPS & TEAM
A Process Your Whole Team Can Follow
Surgeons, technicians, nurses and the front desk all play a part. Stack Clinic gives each of them the right view.
Versioned consent templates, signed and stored as PDF with the procedure
Follow-up schedule with reminders by SMS or WhatsApp once your messaging provider is connected
Roles for doctors, nurses, medical assistants and reception — each with the right access
Consumables tracked with batches, expiry and low-stock alerts
Leads and referrals tracked, so you know where patients come from
Stack Clinic supports clinic operations and record-keeping. Clinical decisions remain with the doctor.
Follow-up schedule and consent record
THE SAME CONNECTED CORE
Everything Else Your Clinic Needs
Your hair restoration workflow runs on the same system as the rest of the clinic.
PKR billing & part-payments
Invoices per visit or procedure, partial payments, outstanding balances, refunds and Easypaisa/JazzCash/cash/card recording.
Appointments, walk-ins & queue
Each doctor’s calendar, tokens for walk-ins, estimated waiting time and SMS/WhatsApp reminders.
Reports for the owner
Revenue by doctor, service and branch, outstanding payments, no-shows and stock — exportable to Excel-compatible CSV.
Roles & security
Role-based access, optional two-factor authentication and an activity audit log.
FAQ
Hair Transplant Clinic Questions
Can I keep photos at each stage of treatment?
Yes. Baseline, day-of and progress photos are stored on the patient’s record and can be compared side by side.
Can Stack Clinic track deposits and staged payments?
Yes. Invoices support deposits and partial payments, and the patient’s outstanding balance stays visible until cleared.
Can I sell PRP sessions as packages?
Yes. Packages can include a set number of sessions, and each visit uses a session from the package.
Does it support consent forms?
Yes. Consent templates are versioned, and signed consent is stored as a PDF linked to the procedure.
Can I schedule long-term follow-ups?
Yes. Follow-ups can be scheduled months ahead, appear on the follow-up list when due, and can trigger SMS or WhatsApp reminders once your messaging provider is connected.
Can I track enquiries before they become patients?
Yes. Enquiries can be tracked as leads and converted into patients.
Is it only for hair transplant clinics?
No. Stack Clinic is a complete clinic management system, so the same clinic can also run dermatology, aesthetic and general consultations.
How much does it cost?
Plans start from PKR 5,000 per month with 10% off yearly billing, and every new clinic can start with a 7-day free trial.
GET STARTED
Run Your Hair Restoration Clinic on Stack Clinic
Start a 7-day free trial today — or book a demo and we’ll walk you through a patient journey like yours.
Plans from PKR 5,000/month · 10% off yearly
